Visco Blog

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    How software can simplify compliance for wine importers and distributors

How software can simplify compliance for wine importers and distributors

  Regulations around wine importing and distribution create lots of paperwork and consume lots of time especially if they are done manually.   Mistakes can be expensive and even cost you your license.   Fortunately, the right industry specific software can assist in creating the reports and documents needed to satisfy state and federal wine and spirits regulations.  In addition, alerts can help assure that the appropriate paperwork has been filed to minimize mistakes.   VISCO offers Wine and Spirits importers tools to allow companies to upload files like images of the label, lab analysis, and label approval applications at the product level which can then be emailed out from the system or automatically attached to other documents when they are sent out.  System generated emails help to […]

Why QuickBooks/Excel is not the best choice for importers

QuickBooks has over 3 Million customers so Intuit is doing a lot of things right.  The QuickBooks software is generally considered the easiest accounting software to learn and use.  In addition to having an intuitive user interface, the elegant simplicity of the software itself makes it an easy choice for any new company starting out. The positive attributes of the software is also what works against it for most businesses as they grow and become more complex.  As a result, many companies start supplementing the shortcomings of QuickBooks with Excel spreadsheets.  This poses a significant danger to the business particularly if each employee is managing their own spreadsheets because a lack of a centralized database is one of the most significant efficiency drains […]
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    Advantages and Disadvantages of Certificate of Analysis Module

Advantages and Disadvantages of Certificate of Analysis Module

If you have ever gotten yourself in trouble for sending a customer material that was out of spec, or you are tired of embarrassing yourself by cutting and pasting your logo onto a Chinese Certificate of Analysis document and sending that to customers then its probably time to take a closer look at the Certificate Analysis module in VISCO. The benefits of the C of A module can be summarized as: Assuring that suppliers are sending you high quality product that meets your requirements Assuring that you are sending customers material that meets their specification requirement Ability to easily see actual specs on all lots in inventory (and in transit) System generated professional looking custom C of A document created on your own letterhead The downside to using […]
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    Simple CRM software for import/export and distribution business

Simple CRM software for import/export and distribution business

The challenge for most small businesses considering implementing CRM software is getting people to actually use it. If sales people feel like they are wasting their time by typing their activities into a computer then they will quickly give up and move on to activities that make them money. We have found the solution to this problem to be: 1-Make the tool as simple to use as possible There are several facets to making the CRM tool simple to use. For one thing it needs to not have any fields that are not relevant as this can be overwhelming and appear as a waster of time. We find the most important elements in tracking an activity to be the customer, […]
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    Choosing the best import and export software for a food distribution company

Choosing the best import and export software for a food distribution company

General “Everything to Everybody” type accounting software is simply not sophisticated enough to manage the complexities of importing and exporting food products. The downside of using general accounting and inventory software is blatantly obvious to anyone who is trying it, so I’m going to skip the reasons why a company would be looking for other software and instead suggest some specific functionality a food import export and distribution should be considering when analyzing new software options: Lot tracking and trace-ability-For any companies that are tracking batch’s or lot numbers in their inventory it is essential that the software accommodate that. The software should allow the user to break down inventory in the warehouse within a product you should be able […]

The components of landed cost

  The landed cost is a term used by importers to calculate the real cost to bring a product to their door.  This is a more accurate view of the cost of a product then just looking at the cost you pay a supplier to buy product from them.  How the landed cost is calculated will vary depending on your terms with your supplier and the costs you incur, but the most common components of landed cost are:   Product Cost-this is the cost paid to the supplier for the product itself.  It is important to consider the terms when calculating product cost so if the vendor is including services like freight and insurance in the price of the product then obviously these additional […]

Limitations of using Microsoft Excel to manage inventory

In the start up phase many companies will use Microsoft Excel manage inventory as it is a simple to use software and most people are comfortable working in that environment.  While volumes of transactions remain low and information only needs to be managed and seen by one person this solution will work quite nicely.  However, business owners who are fortunate enough to experience growth in the business soon find the limitations of this environment can hold the company down and prohibit growth. 1-Version control-The minute that more then one person needs to access inventory in the company is the minute to are confronted with version control.   Fortunately Microsoft Excel has some intelligence built in to not allow users to over write each others […]

VISCO User Conference 2013-Job Builder

Erin shows user conference attendees how to use the job builder tool to simplify the process of creating assemblies, light manufacturing, and blending.  

VISCO User Conference 2013-Container Builder

Erin discusses a tool that can be used by customers to dictate to overseas suppliers what should be loaded into containers.  By doing a comparison of container weight and CBM the tool warns the user so container does not get over filled.  

VISCO User Conference 2013-Common problems and solutions

Erin shows some of the most common problems users encounter and how they can be solved or avoided all together.  
By |September 30th, 2013|User Conference|0 Comments