Regulations around wine importing and distribution create lots of paperwork and consume lots of time especially if they are done manually. Mistakes can be expensive and even cost you your license.
Fortunately, the right industry specific software can assist in creating the reports and documents needed to satisfy state and federal wine and spirits regulations. In addition, alerts can help assure that the appropriate paperwork has been filed to minimize mistakes.
VISCO offers Wine and Spirits importers tools to allow companies to upload files like images of the label, lab analysis, and label approval applications at the product level which can then be emailed out from the system or automatically attached to other documents when they are sent out. System generated emails help to alert the user if they have not uploaded one of these documents in a certain amount of time, or prior to selling the goods.
For exports, Certificate of Origin and Certificate of Bottle Date can also be uploaded and alerts created around these documents as well. These can be included as additional worksheets in the workbook that gets sent out to the customer when a container ships along with Bill of Lading, Commercial Invoice and Packing List. These professionally formatted documents make customs clearance easy as well.
Information like the alcohol content and gallons per case is also stored at the product level so reporting can be run by gallon for each product type (High Spirit, Low Spirit, Wine, etc) by state.
The documents are also customized to include bottles and cases so customers and regulatory office can see split cases or sales of sample bottles.
Setting up proper grouping at the product level also simplify reporting by brand, vintage, varietal as well as country of origin. This is great information to have to satisfy state and federal regulations as well as for use in making business decisions on what products to carry and where marketing dollars are best spent.