On an SO, I need to invoice only the first three lines, how do I do this?
In Inventory Allocation, for the first 3 lines the Action Column is ‘Release to Logistics’. If you select Proceed, the three lines will be released you can add them to a delivery and ship/invoice The other line has ‘none available’ (meaning there is no inventory available) so for this line, the Action Column displays ‘Do […]
In Invoice Maintenance When creating a deposit invoice I get this message “Invoice amount does not equal venture material amount. Invoice total does not equal venture details”. What does it mean?
The message means, for the Invoice Misc. Charge type you have selected, you must enter the same amount in the Venture Details Tab. However, If you do not have an associated Venture or PO yet (because this is a deposit invoice), it would make sense that you can not do this. If this is the […]
I accidentally put 2009 instead of 2010 for this invoice date, can I change it? The invoice has been posted
After it has been posted, there is no way in VISCO to change it. As a courtesy, the VISCO support team can change it in the DB. You will need to change it manually in your accounting system. In the VISCO System Tables, there is an option called Accounting Allowed dates. We recommend you modify […]
Entering costs in VISCO before goods are in transit. I need to post a cost against a venture that is not yet in-transit. We received the bill and must pay it. But the goods won’t ship for another few weeks. Does a venture have to be in transit in order to post a cost to it?
Yes a venture must be in transit or a least have that status in VISCO. Here is how it is done – create a container and in the container name include the PO number and a note of ‘not in-transit’. When you know the container is in-transit, you can modify the container number and details […]
How are GL accounts setup in VISCO?
In VISCO, GL accounts are setup in Tools, Accounting Administration, Cost Type Code Maintenance and Invoice Miscellaneous Charge Type Maintenance. GL account names in VISCO and the integrated accounting system must match exactly in order for costs to be posted correctly
How can I make changes to an invoice that has already been posted to QB?
You have 2 options: Do a Sales Return which will create a credit memo then you can re-invoice (and make your changes). In the invoice menu, select Add New Invoice – this will allow you to create a credit/debit memo to account for the change
Which GL account do memo invoices post?
Memo invoices, whether they are credit, debit or sales returns will post to the default account specified in the GL, unless there is a miscellaneous charge added, and then that charge amount will go to the specified account
I get an error when I try to add a new customer, vendor or product “System.Web.Services.Protocols.SoapException: Server was unable to process request. —> etc…”
This is the standard error when the accounting system is not open on the server. Please verify it is running and the user is logged in.
What is a sales invoice?
A sales invoice is automatically generated when product is delivered to a customer. In VISCO, selecting ‘ship and invoice’ on the Delivery will generate a sales invoice for that customer based on the sale order releases (shipments) on the delivery
I receive an error when trying to post a batch ” …indicates further ‘Vendor Accounting Key **** is not valid’; ” One for each invoice in the batch
Your Cost types do not have a GL Account associated with them. To enter the cost types, go to Tools, Accounting Administration. When there is not a proper GL account attached to a cost type, changing the cost type table will help for future entries. However bills already entered must either be deleted then added […]
